Administrative Assistant Resume Sample

Administrative Assistants ensure the efficient and smooth operations of the office, providing key support to managers. With the use of experience, superior communication and technical skills, Administrative Assistants can excel professionally. Below is a sample resume to help guide you in your application process.

Arabella Solis



Kansas City, Missouri(555) 983-1232Arabella.Solis@email.com

Professional Summary

Tech-savvy, motivated office professional seeks position to leverage extensive experience helping organizations cut costs and boost organizational processes in the Administrative Assistant position with ACME Corp.

Skills

  • Proficient in all Microsoft Office suite products, including Word, Excel, Access and Powerpoint; highly skilled in Quickbooks; intermediate knowledge of Adobe Acrobat, Illustrator and Photoshop; project management software, including Trello and Slack; type 80 WPM

  • Highly skilled at both verbal and written communication, especially through concise and actionable emails to principals and clients

  • Ability to multitask and manage, constantly shifting priorities while maintaining professional and pleasant demeanor

  • Ability to assess organizational inefficiencies and execute solutions to cut costs and save time

  • Personable and can-do attitude with instinctive understanding of how organizations work most effectively

Work History

  • Provide essential support to five executives on a daily basis, including maintaining calendars, tracking expenses and strategically coordinating upcoming meetings, travel and appointments.

  • Manage highly confidential information and documents through maintenance of an executive document management system.

  • Prepare correspondence, spreadsheets, executive summaries and bios for upcoming company events.

  • Introduce new project management software that resulted in savings of 15% in productivity and labor costs.

  • Coordinated inbound and outbound communication for the department, including press releases and emails.

  • Overhauled filing procedures by implementing paperless scanning solution, saving the department money in productivity and paper costs.

  • Supplied on-site support during university events, including liaising with current students and alumni and gathering information for the university alumni newsletter.

  • Recorded all alumni information updates received via email, telephone and letter and delivered them to the appropriate resource.

  • Prepared and maintained budget spreadsheets for 20-30 company projects at any given time.

  • Assisted Accounts Payable and Accounts Receivable with daily reconciliations.

  • Matched invoices to purchase orders and/or vouchers.

  • Drafted and composed routine correspondence to vendors and customers.

  • Prepared and maintained budget spreadsheets for 20-30 company projects at any given time.

  • Assisted Accounts Payable and Accounts Receivable with daily reconciliations.

  • Matched invoices to purchase orders and/or vouchers.

  • Drafted and composed routine correspondence to vendors and customers.

Education

Additional Information

  • Languages: Fluent in Spanish and Intermediate proficiency of French language, both written and verbal

  • Certified Administrative Professional from the International Association of Administrative Professionals, obtained in 2015

  • Volunteer with the Humane Society of Kansas City, Missouri, providing 10-20 hours of administrative volunteer work for the organization each month.